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Office & Industrial Relocation
Moving Checklist
Determine space needs in new office
for all departments.
Appoint a Moving Committee to assist mover before and during
relocation process.
Consider new furniture and equipment requirements; plan for
refurbishing and schedule installation.
Review telephone system – will connections be established at both
locations during the move?
Prepare floor plans for all departments and private offices.
Prepare a moving schedule.
Destroy old records and obsolete forms.
Arrange to reserve freight elevator in existing and new location.
Schedule an elevator repairman to be on call during the
relocation.
Institute a throw-away campaign – urge all employees to discard
unneeded material.
Send moving notices to the following with new address and
telephone number:
· Suppliers
· Newspapers
· Post Office
· Trade Journals
· Phone Company
· Customers
· Utilities
· Government Regulatory
· Magazines
· Insurance Companies
· Banks
· Agencies
Review all insurance requirements in relation to new quarters.
Contact appropriate vendors to service the following equipment
before relocation:
· Computer systems
· Copiers
· Word Processing Equipment
· Commercial Cameras
Check all doors and window locks at new facility. Obtain new keys.
Arrange for security guards during relocation if deemed necessary.
If plants in office are on a rental basis, notify supplier you are
moving. They generally prefer to move the plants.
Inform your employees of the following:
· Nearest emergency medical care
· Public transportation facilities
· Parking facilities at new building
· Shopping facilities/convenient restaurants
Prepare publicity releases announcing your new quarters. Pictures
of new building or artist's rendering should accompany releases.
Complete arrangements for security system in new facility.
Complete arrangements for cleaning service at new space.
Plan emergency evacuation program for all personnel.
Inform your personnel of moving date and new location.
Organize orientation trip for employees to new space before the
relocation.
Fire, theft and liability insurance should be transferred and
renewed for the new location.
Arrange for your company's address and telephone changes on the
following:
· Envelopes
· Business Cards
· Checks
· Letterhead
· Credit Cards
· Invoices
· Statements
Make arrangements for change of listing in the telephone
directory.
Notify Federal, State and Local office.
Transfer services such as vending machines, towels, etc.
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